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Workspace
Increase your team's productivity thanks to your Atolia workspaces!
What are the different roles in Atolia?
Here are the in Atolia : Administrator: in addition to the functionalities of a classic user, you have the control on your workspace! 💼 An administrator is considered to be the manager of the workspace. Only the Administrator has access the Administration panel. The administrator is limited to 1 in the Starter offer and is not l
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Available integrations & add-ons
Several are now available on Atolia : Shared agendas Project management Knowledge bases Shared documents Integrations in groups are also available. Github and Gitlab for example allow you to receive all your notifications directly on Atolia. Zapier compatible Webhooks are also available to allow you to develop your own integra
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How do I manage notifications from my workspace?
In your groups or direct messages, you can choose Atolia notifications on your desktop or mobile. When you choose the option " No notification ", no alert will be sent to you. If you choose " All new messages ", you will receive a desktop notification as well as a red bubble alert next to the relevant group or private messa
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How do I add a user to my space?
To people to your Atolia space, you have different possibilities 👥 : Click on the **** button at the bottom left of your interface. Either you can add them by copying and sharing the registration link to
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How many people can join my workspace?
The number of users on the platform is . You can invite as many collaborators as you want. 👥
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How to rename a workspace?
To rename a space, you must be the administrator of it. Go to your profile at the top left of your interface, click on « Administration » then in « Settings » and change the name of your space. ✏️
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What is an Atolia workspace?
A workspace represents the of the Atolia interface. It includes (calendars, project management, knowledge base and document sharing). You have the possibility to create several workspaces, which are represented by bubbles in the side menu on the left side of your interf
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How to create an Atolia workspace?
Go to https://www.atolia.com and click on « Try it for free ». Then fill in the requested information, and once this is done, you will arrive in your new space! 😀 To accompany you in your Atolia experience, here is a video that will help you get started with the tool:
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Can I integrate my own plugins?
Webhooks compatible with Zapier are available to allow you to develop your own integrations. This feature is in Beta for now, please contact our team to learn more about it on the online support accessible from your space or on our website. 💬
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How to delete a workspace?
Only the administrator of the space can use this feature. The deletion of an Atolia space is irreversible: **after deletion, messages and files cannot be recovered **. To delete a room, you must first delete all the members of the room. To do this, go to your administration panel, then to the Users tab. Check all the users and delete them. On Settings of your company, t
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Can I choose who can invite new collaborators in my workspace?
If you are the workspace administrator, you can choose between two options...
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How to join a workspace?
Whether you are already a user or not, you will receive an invite by e-mail. 📧 If you already have an Atolia account, you can join the workspace by clicking on the blue button « » or on the link below. If you don't have an Atolia account yet, you will first be redirected to a page asking you for additional information (name, first name, password) before joining the workspace.  and click on the last bubble with the « » icon. You can also create a workspace by navigating to your profile at the top left of the app and then clicking on « » in the drop-down menu.
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How to change my workspace language?
Currently, Atolia is available in , English, German, Spanish and Dutch. The app takes the default language of your browser, but you can change it at any time. To do so, click on the name of your workspace at the top left and click on « Profile ». In the box « Personal information », choose the language you want.
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How to delete a user from my workspace?
Go to your profile on the top left of your interface, click on Administration, then on the Users tab. Then click on the ... symbol in the Actions column of the person concerned. Finally, click on Delete. 🗑️
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How to create an invitation link?
Add your collaborators in one click on your space with custom invitation links ! ✉ To do this, head to your admin panel, then to the "Invitations Links" tab. Click on "Add a New Link" and choose the different options: The expiration date of the link. The role that the users will have. The groups they will join. The maximum number of uses.  is possible in our offer. If you're interested, please feel free to contact us through our online support. 💬
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How to block a user's access to a workspace?
Go to your profile at the top left of your interface, click on Administration, then on the Users tab. Then click on the ... symbol in the Actions column of the person concerned. Finally, select Block Access. ⛔
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How to do a global search on Atolia?
You have a search bar at the very top of your screen that makes it easy to access your information. 🔎 Simply click on it and type in a search criterion such as "Meeting". Once launched, you will arrive on a page dedicated to results. You can search for information on the **content of a message, the name of a document, the name of a task, the content of a knowledge page or the n
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