Articles on: First steps on Atolia

First steps on Atolia!

Welcome on your workspace Atolia! The workspace to start a successful collaboration!

You will find below the steps to follow to use Atolia easily and quickly!

This is your workspace.

1) Add users to your workspace

If you are the creator of the workspace or even an administrator, you may click on this button to add new members to your workspace.
Choose the role you want to give to the new members.

2) Create your groups.

You may create as many groups as you want. You may want to create groups with other members working on the same projet or events create a group per department.

3) Call with audio or videoconference a group.

You may also call only one user directly from the direct messages.

4) Add members to your group.

Every user can create group and add members to a group. Any member added to a group must already part of the workspace.

5) Share or create documents.

You can upload your documents from your computer and choose to share them on the group. You can also create directly documents or presentation in coedition.


1) Click to go to your Notes module.

2) Create a new note.

4) Preview your note. This is how users with whom you share access will be able to see it.

5) Add collaborators who will be able to modify the content of the note.

6) Choose the groups you want to share the note with. They will not be able to modify the note, only view it. Only the "collaborators" (5) will be able to modify it.


1) Click to access your Projects module and start creating your projects.

2) Click on this tab to access all of your projects.

3) Click to add a task to your list.

4) Click on the task once created to acess the different options:

Assign people to the tasks so that people can be notified,
Add a dealine to the task,
Duplicate or move a task,
Choose to followa task if you are not assigned to it.


1) Click to access your agenda module.

2) Click on the slot on your calendar to create an event.

Choose from which calendar you want to create your event. You may want for instance to create an event from a group calendar from which you are part of. You can add a link to a videoconference. Clicking on "More options", you will be able to add a description, add an attachment or even a recurrence.

3) Click to add options to your Agenda module:

Create a calendar,
Subscribe to a public calendar from one of the user. This way, you will be able to see his availability. The calendar will appear in the Subscriptions section.
Import an external agenda to synchronize an agenda from Outlook, Teams, Google, iCalendar on Atolia. The calendars added will then appear in the external section.

4) Click on the three dots to the right of your agenda to access your personal parameters.

You can export your calendar or download it. Clicking on "Settings", you may choose to share your calendar to a group, add a reminder before any event to get a notification. You can choose the color of your agenda, and if you want to make your personal calendar public in the team (your coworkers will then have to subscribe to your calendar to have access to it and see your availability). Choose then if you want to show your availability only or the details of your calendar and if you want it to be on read only.

Updated on: 10/05/2023

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